General Terms and Conditions
These Terms and Conditions govern the relationship between you, the passenger, and us, the Operator (as defined below*). You agree to be bound by these Terms and Conditions. They state, among other things, our cancellation policy and certain limitations of liability. These terms affect your rights to sue, governing law, forum, and jurisdiction; please be sure to carefully read these terms and make sure you understand your rights and obligations and our rights and obligations. We strongly recommend you purchase travel protection.
*For all programs that include a cruise aboard the vessels Athena, Artemis, Arethusa, River Adagio, River Aria, River Concerto, River Harmony, River Melody, River Rhapsody, or Bizet “Operator” refers to GCCL (Cayman) Fleet Management Limited. For all other programs, “Operator” refers to Grand Circle LLC d/b/a Overseas Adventure Travel.
1. In these Terms and Conditions, the term “Program Price” refers to the sum of the base price for your program, plus Single Supplement (if applicable), plus any air add-on costs, included government taxes and fees, and pre- or post-trip extension costs; but does not include any other items, such as surcharges, port charges, government taxes or fees that are payable onsite, etc. (collectively, “Other Items”). The term “Trip Price” refers to the Program Price plus the Other Items (but excluding the cost of the Travel Protection Plan). Baggage fees that are payable to the airline are not included in your Trip Price.
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Reservations and Payments
1. Land Tours: A deposit of $350 per person is required to secure your reservation. To secure reservations on a trip departing within 90 days, a full payment is required at the time of booking.
2. River Cruises and Small Ships: A deposit of $500 per person is required to secure your reservation. To secure reservations on a trip departing within 90 days, a full payment is required at the time of booking.
3. All other programs: Please see individual program rate charts in the program’s catalog for your per-person deposit requirement.
4. Final payment for all trips is due at least 90 days prior to departure, unless otherwise stated next to the individual program rate chart in the program’s catalog. Operator reserves the right to cancel reservations that are not paid in full at any time after final payment is due, in which case cancellation charges will apply. Program rate charts state prices per person and are based on double occupancy. “Other Items” that are not part of our Program Price and will be billed as separate items on your invoice. Surcharges, port charges, taxes, or fees that go into effect or increase prior to the payment in full of your invoice will be added to your invoice.
The following taxes and fees will be included in your air add-on cost. Please read the following carefully.
Government and other authority taxes and fees: September 11th Security Fee: A September 11th Security Fee of up to $2.50 USD applies per passenger, per flight segment (maximum charge per trip—$5.00 USD one-way, $10.00 USD round-trip). A flight segment is defined as one takeoff and one landing. Passenger Facility Charge: A Passenger Facility Charge (PFCs) of up to $16 per passenger. Federal Domestic Flight Segment Fee: A federal domestic flight segment fee of up to $3.30 USD applies per passenger, per flight segment (defined as a takeoff and a landing). US or International Departure and Arrival Charges: US or international departure and arrival charges of up to $200 may apply depending on itinerary.
5. Every effort has been made to produce pricing information accurately. Operator reserves the right to correct promotional or pricing errors at any time, or to increase the Trip Price in the event of cost increases due to changes in airfares, cruise fares, currency fluctuations, park fee increases, taxes, or fuel surcharges, or other reasons, unless you pre-paid according to the terms of the Good Buy Plan prior to the cost increase going into effect.
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Cancellations and Refunds
6. If you must cancel your trip, you may do so by calling 1-800-221-0814, by selecting the “contact us” link on our website www.oattravel.com, or by letter. Send letters of cancellation to: OAT, One Mifflin Place, Suite 400, Cambridge, MA 02138.
Cancellation charges and refunds shall be calculated in accordance with these Terms and Conditions and Operator’s cancellation policy. If you are due a refund, you first must return your air tickets and, if applicable, cruise tickets to Operator. Any applicable refunds will be returned to you in the manner in which payment was made, and processed within 30 days of receipt of your cancellation.
7. Processing Fee: All cancellations made later than fourteen days after booking are subject to a non-refundable fee of $300. Cancellations made within 14 days after booking will be subject to the same fee, unless the reason for canceling given at the time of cancellation is your rejection of these Terms and Conditions. This fee reflects only Operator's costs of administering a reservation.
8. Cancellation Charges Generally: Unless otherwise stated next to the program’s rate chart, you will receive a refund equal to your Trip Price less the following per-person charges. Charges shown include the $300 administrative fee.
8a. Cancellation Charges for Land Tours:
|Prior to departure
|90 days or more
||10% of selling price or $300—whichever is greater
||65% of selling price
||100% of selling price
8b. Cancellation Charges for Small Ships and River Cruises:
|Prior to departure
|121 days or more
||10% of selling price or $300—whichever is greater
||40% of selling price
||65% of selling price
||100% of selling price
9. If you are a no-show, if you cancel your trip after the departure date, or if you leave a trip already in progress, you will not receive any refund for any unused portion of your trip.
10. If you reserved a double room and are sharing with a friend or family member, and that person cancels prior to departure, you may be subject to additional single supplement and travel protection fees.
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11. If you make changes to your reservation that affect departure city, pre- and post-trip extensions, cabin categories or passport name changes between 90 and 45 days prior to departure (between 120 and 45 days prior to departure for Small Ship or River Cruises), an administrative charge of $50 per person will apply. Operator cannot accept any changes to reservations within 45 days of departure. If you make changes to your departure date or destination, it will be treated as a cancellation and the relevant cancellation charges will apply. Traveler substitutions are considered reservation cancellations and are subject to the above cancellation charges.
12. All traveler requests, including Breakaways, preferred air schedules, and special accommodations, are subject to availability and are not guaranteed, and charges may apply.
13. In certain circumstances, Operator overbooks its trips to offset anticipated cancellations. If, up to four days prior to departure, more passengers are booked than can be accommodated, Operator will solicit volunteers to change their reservations. Customers affected by overbooking will receive compensation and will be offered an alternative departure date.
14. In certain circumstances, Operator may change the departure date of your trip or consolidate any trips that do not reach a minimum level of participation or are overbooked. In this event, you will be offered an alternative departure date or trip. If we are not able to agree upon a suitable alternative, you will be entitled to cancel your reservation and receive a full refund of your Trip Price plus any cost you paid for the Travel Protection Plan
15. If Operator cancels any optional extension which you have purchased, you will receive a refund of the amount you paid for the extension. However, if you subsequently decide to cancel the base (main) portion of your trip, cancellation charges will apply.
16. Operator reserves the right to cancel or shorten a trip without notice, in which event your sole remedy shall be a prorated refund for any unused portion of the trip.
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17. Most trips offer a limited number of single rooms, subject to availability and hotel space. Please see individual program rate charts in the program’s catalog for Single Supplement costs.
18. Roommate matching: If you reserve a trip where sharing is possible and you would like to share a twin-bedded room with another single traveler of the same gender, Operator will do its best to match you with a roommate and you will not be charged a single supplement even if Operator is not able to match you.
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Frequent Traveler Credits
19. You will receive a credit valued at 5% of the Program Price (less any discounts), which may be applied to any Grand Circle Travel or Overseas Adventure Travel trip on which you depart within one year. After the first year, this credit is reduced to 3% and can only be applied to a trip departing on or before the expiration date. Frequent Traveler credits expire after two years. Please note some restrictions apply. Please refer to your monthly Frequent Travel Credit statement for restrictions.
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Passports and Visas
20. A valid passport is required for U.S. citizens traveling on our international trips. You will be notified if your destination requires a visa for U.S. citizens. All passports must contain at least five blank pages and must be valid for six months after the completion of your trip. Non-U.S. citizens should contact the appropriate consular office for entry requirements pertaining to their trip, as Operator is not responsible for providing you with this information or documentation.
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21. General: For your convenience, Operator offers four choices for your air travel arrangements: Land Only, Standard Air, Contract Air and Published Air as described below. All options may not be available for all trips. If you make your own domestic or international flight arrangements in connection with any of these options, Operator and its affiliates will not be responsible for any loss resulting from cancellations or changes in air itineraries including without limitation changes in international gateways or travel dates or times. For all air travel arrangements made by Operator, you will receive a final package approximately fifteen days prior to your departure date that will include your airline tickets. Please note that your airline tickets and other trip documentation must bear your first and last names exactly as they appear on your passport. It is your responsibility to check your travel documents when you receive them to make sure they are correct. If they are not correct, please contact Operator immediately. Operator and its affiliates are not responsible if an airline cancels or delays a flight for any reason (including weather). If you are unable to make your departure, it is your responsibility to work with the airline on which you are ticketed to reach your destination. Operator and its affiliates are not responsible for any additional expenses you may incur prior to joining your trip. Operator and its affiliates are not responsible for and will not provide any refund for portions of trips missed due to cancelled or delayed flights. If an air schedule requires an overnight stay in a gateway city, the costs of the overnight stay (including hotel and meals) are at your expense. Air routings are subject to availability. Routings are not guaranteed, and are subject to change at any time. If you change your return reservation after departure for the trip, you may be charged a higher airfare or a penalty by the airline. It is your responsibility to pay any such additional airfare and/or penalty directly to the airline.
22. Land Only: If you purchase the Land Only package, you will be responsible for making all domestic and international air travel and airport transfer arrangements. We recommend that you do not purchase tickets with high penalty charges for changes.
23. Standard Air: With this option, we will make the reservations for the U.S. domestic and/or international air arrangements that are included in your trip. We reserve the right to choose the air carrier routing, and city airport from each departure city. Unless you pay an additional fee, all travel will be reserved for economy class on regularly scheduled airlines. Business class upgrades may be available for an additional fee. Scheduling may differ for Business Class travel compared to non-Business Class travel. Whenever possible, we arrange your flight schedule so that you have at least one hour between connecting domestic flights and international flights. In some cases, your connecting time could be two hours or more. Changes to your departure city, pre- and post-trip extensions, tour date, or destination up to 90 days prior to departure for a Land Tour and up to 120 days prior to departure for a Small Ship or River Cruise will not incur any penalty fee if you have chosen Standard Air. All other reservation changes or cancellations in connection with Standard Air are subject to the Reservation Changes terms of Section 11 and Cancellation and Refunds terms of Section 8.
24. Contract Air: With this option, you may choose your air carrier and routing from a pre-determined list of flights, as may be available based on the contracts we hold with various airlines. This option is available beginning 24-48 hours after your initial deposit has been received, and all requests must be received by no later than 71 days prior to your departure. Just contact our Air Travel Counselors with your request. Confirmed Contract Air requests are subject to a nonrefundable $100 per person, per request service fee and potential incremental costs as compared to Standard Air. All flights are subject to availability at the time of the request. Changes to your departure city, pre- and post-trip extensions, tour date, or destination up to 90 days prior to departure for a Land Tour and up to 120 days prior to departure for a Small Ship or River Cruise will not incur any penalty fee if you have chosen Contract Air. However, you will need to re-request Contract Air if you wish to use Contract Air on your changed reservation and will incur a new service fee and potential incremental costs as compared to your original Contract Air request. All other reservation changes or cancellations are subject to the Reservation Changes terms of Section 11 and Cancellation and Refunds terms of Section 8.
25. Published Air: With this option, available for certain trips departing after January 1, 2012, you have the greatest flexibility in selecting your air travel. You may select the air carrier of your choice and any available routing, using the published airfare as determined by the airline. This option is available 24-48 hours after your initial deposit has been received, and all requests must be received no later than 71 days prior to your departure. Confirmed Published Air requests are subject to a $100 per person nonrefundable service fee in addition to the published airfare. Both the service fee and the published airfare payments are due once the request has been confirmed. All flights are subject to availability at the time of the request. Published Air tickets are issued upon receipt of payment. All sales are final and the ticket fare is nonrefundable by us; we act only as a travel agent in purchasing the Published Air ticket as a convenience to you. The Reservation Changes terms of Section 11 and the Cancellation and Refunds terms of Section 8 do not apply to the costs of Published Air tickets. Any changes to or cancellations of Published Air tickets are subject to the applicable terms and conditions of the issuing airline.
26. Breakaway: On certain Operator vacations, you have the option to enjoy breakaway travel prior to or at the end of your trip. This option enables you to travel on your own. Operator does not assist in making travel or air arrangements for breakaway travel; you must make these arrangements yourself. You must arrange to return to your departure airport for your flight home. There is a $75-$100 per-person, nonrefundable fee payable to Operator or its affiliates if you engage in breakaway travel. Additional air charges with respect to your travel arranged by Operator or its affiliates may also apply. All requests must be received no later than 46 days prior to your departure. You will be responsible for confirming your international flight back to the U.S. and for your own transfers to the airport. Consult our Travel Counselors for details. Please note: Operator or its affiliates does not assume any liability for any activity or trip you take independently while on this program and not under the direct supervision of Operator. This would include without limitation liability for any changes made by an airline that affect your air arrangements for a period of time when you are traveling independently of your group, whether we handled the air ticketing or not.
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27. You must advise Operator in writing, at or prior to booking, of any physical, emotional or mental condition which (a) may affect your ability to fully participate in the trip; (b) may require professional attention during the trip; or (c) may require the use of special equipment. If any such condition arises after the trip is booked, you must advise Operator in writing immediately.
28. Operator reserves the right to decline or cancel your reservation, or to remove you from a trip in progress, if Operator reasonably determines your condition would adversely affect the health, safety, or enjoyment of you or of other participants. If Operator removes you from a trip in progress pursuant to this paragraph, you will not be entitled to any refund of your Trip Price and Operator shall have no further liability.
29. Most Operator trips are not wheelchair or motorized scooter accessible, as wheelchair or motorized scooter assistance or accessibility in international destinations cannot be guaranteed. If your trip is wheelchair-accessible and you require a wheelchair, you must provide your own small, collapsible wheelchair. If you are unable to travel without assistance, you must be accompanied by an able companion. If you have a condition which requires special equipment or treatment, you must bring and be responsible for all necessary items related to your condition. On international trips, Operator cannot accommodate motorized scooters of any kind, accommodate women past their sixth month of pregnancy and cannot accommodate service animals.
30. If you have a condition as contemplated herein, you travel at your own risk. Operator is not liable for any injuries or damages you may suffer relating to such a condition, including without limitation loss of special equipment, lack of assistance with or accommodation of special needs, and unavailability of medical assistance or treatment.
31. Operator is not responsible for the costs of any medical treatment you may require during the trip. Under no circumstances is Operator responsible for the quality of medical care, or lack thereof, you may receive while on the trip.
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Photographs and Video
32. Operator reserves the right to take photographs and video during your trip. By traveling with Operator, you grant to Operator the absolute and irrevocable right and unrestricted permission to use and publish your image, or likeness, without compensation, for commercial, advertising, editorial, or any other purpose; and in any manner and medium, whether now known or hereafter devised; and to alter and composite the same without restriction and without your inspection or approval. You hereby release and discharge Operator and its affiliates, officers and employees from and against any and all claims, liabilities, costs, damages and expenses of any kind arising out of or relating to the use by Operator of your image or likeness. If you prefer that your image or likeness not be used, you must advise Operator in writing, no later than 30 days prior to your departure date.
33. Photographs and video of your trip may be submitted to Operator by you or by third parties such as (but not limited to) other travelers, Trip Leaders, crew, or staff members. By submitting such photographs or video, the party making the submission is representing and warranting (a.) that the photo is their original work created solely by themselves and does not infringe the intellectual property rights of any party; (b) that they have obtained any and all necessary releases from subjects depicted in said original work; (c.) that they grant to Operator and its affiliates a worldwide, royalty-free, perpetual, transferable, irrevocable, non-exclusive and fully sublicensable right and license to use, in any and all media whether now known or hereafter devised, in perpetuity, anywhere in the world, with the right to make any and all commercial or other uses thereof, including without limitation, reproducing, editing, modifying, adapting, publishing, displaying publicly, creating derivative works from, incorporating into other works or modifying the photo and (d.) that they hereby release and discharge Operator and its affiliates, officers and employees from and against any and all claims, liabilities, costs, damages and expenses of any kind arising out of or relating to the use by Operator of any photo submitted.
34. The responsibility of Operator and its affiliated companies is strictly limited. As a tour operator, Operator organizes, promotes, and sells tour programs consisting of certain travel services, including surface, air, and water transportation, sightseeing excursions, and cruise/hotel accommodations that Operator purchases or reserves from various suppliers (collectively, “Suppliers”). Operator does not own or operate any of these Suppliers. The Suppliers providing travel services for Operator’s tour programs are independent contractors, and are not agents or employees of Operator. As such, Operator is not responsible for any negligent or willful act or failure to act of any supplier or of any third party. Some tours include visits to shops and merchants. Operator is not responsible for any purchases you make during your trip, whether that merchant is part of the scheduled itinerary or not. By utilizing the travel services of the Suppliers, you agree that you will look to such Suppliers for any accident, injury, property damage, or personal loss to you or to those traveling with you, and that neither Operator nor any representative of Operator shall be liable
35. Without limitation, Operator is not responsible for any injury, loss, or damage to person or property, death, delay, or inconvenience in connection with the provision of, or failure to provide, any goods or services occasioned by or resulting from—but not limited to—acts of God or force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of accommodations (except as expressly set forth herein), mechanical or other failure of airplanes or other means of transportation or for the failure of any transportation mechanism to arrive or depart on time, sanitation problems, lack of medical care, or for any other cause beyond the direct control of Operator.
36. To the extent that Operator is involved in booking air transportation for you, Operator acts as an agent of the air carrier and not as your agent. For all other purposes, Operator does not act as an agent for any party whatsoever.
37. Operator reserves the right to decline to accept or retain any person as a member of any trip. Except as discussed above in “Medical Issues” your sole remedy shall be a prorated refund of your Trip Price for any unused portion of the trip.
38. Operator reserves the right to modify itineraries and substitute hotels and accommodations. Included features may not be available for all departures.
39. California law requires certain sellers of travel to have a trust account or bond. This business has a trust account. This business is not a participant in the California Travel Consumer Restitution Corporation.
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Applicable Law and Liability
40. This relationship shall be governed by the laws of the Commonwealth of Massachusetts without regard to conflicts of laws principles. Any claims against Operator must be brought in the Courts of the Commonwealth of Massachusetts, to the exclusion of the Courts of any other state and country.
41. In no event shall Operator be liable for any indirect, consequential, punitive, multiple, incidental, special or exemplary damages, however caused, and whether in contract, tort or under any other theory of liability, and regardless of whether Operator has been advised of the possibility of such damages. Notwithstanding the foregoing, Operator’s liability for damages hereunder shall in no event exceed the amount actually paid by you to Operator for the trip giving rise to the claim. The foregoing limitation of liability shall not apply to liability for death or personal injury to the extent applicable law prohibits such limitation.
42. The sole exception to the choice of forum and limitations of liability shall be for any claim relating to the ownership and/or operation of any river or ocean cruise vessel, for which venue and limitations of liability shall be in accordance with the Passenger Ticket Contract governing passage on the applicable vessel. See Passenger Ticket Contract, below, for specific details.
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For River Cruise and Small Ship Passengers:
PASSENGER TICKET CONTRACT
In addition to the Terms and Conditions stated above, for River Cruises and Small Ships, the following Passenger Ticket Contract governs the relationship between you and the owner and operator of the Vessel. In the event of an inconsistency between the Terms and Conditions and this Passenger Ticket Contract, the terms of this Passenger Ticket Contract shall govern.
Parties to This Contract
a. This Contract is an agreement between you, as passenger, and the owner and operator of the Vessel and their respective affiliates, subsidiaries, parent companies, agents, servants, employees, and independent contractors (collectively, the “Carrier”). The name of the owner and operator for your specific River or Small Ship Cruise is available upon written request.
Vessel and Accommodation
b. Carrier reserves the right to substitute, without previous notice, a comparable or superior vessel. If this should occur, Carrier is not responsible for any losses you may incur as a result. If a reserved berth is not available, Carrier may, at its option, substitute accommodations of an equal or superior class or provide a full refund of the fare actually paid by you for such cruise, or substitute accommodations of a lower class and provide a refund of the difference, if any, between the booked class and the substitute class for such cruise, but Carrier shall not incur any other liability for failure to provide the reserved berth.
c. If the Vessel is not able to complete the scheduled itinerary due to low water, high water, mechanical breakdown, or other reason, Carrier reserves the right to modify the itinerary, which right shall include the use of hotels and motorcoaches where necessary.
d. The provisions and limitations of the Athens Convention Relating to the Carriage of Passengers and their Luggage by Sea,1974 (the “Athens Convention”) and the International Convention on Limitation of Liability For Maritime Claims, 1976 (the “1976 Convention”) are incorporated in this Passenger Ticket Contract. Where the terms of this Passenger Ticket Contract conflict with any applicable mandatory provision of law or international convention, including, where applicable, the Strasbourg Convention on the Limitation of Liability in Inland Navigation, 1988 (the “CLNI Convention”), the provisions of that law or convention prevail. Copies of all applicable Conventions are available on request. Carrier shall be liable in accordance with the provisions and limitations of the Athens Convention and the 1976 Convention. The Athens Convention and the 1976 Convention in most cases limit our liability for death, personal injury, and lost or damaged property.
e. The Athens Convention presumes that luggage has been delivered un-damaged unless written notice is given to Carrier:
(i) in the case of apparent damage, before or at the time of disembarkation or re-delivery; or
(ii) in the case of loss or non-apparent damage, within 15 days of the date of disembarkation or re-delivery or from the time when re-delivery should have taken place.
f. Under the Athens Convention any action for damages arising out of personal injury, death, or lost or damaged luggage shall be time-barred after a period of two years. The limitation period shall be calculated as follows:
(i) in the case of personal injury, from the date of disembarkation of the passenger;
(ii) in the case of death, from the date when the guest should have disembarked or the date of death, whichever is later;
(iii) in the case of lost or damaged luggage, from the date of disembarkation or from the date when disembarkation should have taken place, whichever is later.
g. Notwithstanding the above, in no case shall an action be brought after the expiration of a period of three years from the date of disembarkation of the guest or from the date when disembarkation should have taken place, whichever is later.
h. Carrier shall not be liable for lost or damaged valuables, except where such valuables have been deposited with it for the purpose of safe-keeping in which case Carrier shall be liable up to the limit provided for in the Conventions.
i. Where any of the Conventions permit us to apply a deductible, Carrier may apply that deductible.
j. Carrier is not responsible for any concessionaire providing personal services. Carrier is not liable for the consequences of any medical examination, advice, diagnosis, medication or treatment furnished. Charges for any medical, professional or personal services you request will be your sole responsibility.
Carrier’s Reserved Rights
k. Nothing contained in the Ticket Contract shall be construed to deprive Carrier of the benefit of Subtitles II and III of Title 46, United States Code, (as revised and amended) or of any other Convention, Statute or law whatsoever which might be applicable providing for exoneration from or limitation of liability.
Choice of Law and Forum
l. All questions arising on the Ticket Contract shall be governed by English law. Where the Athens Convention or any law applies mandatorily, venue shall lie before any court sanctioned by that Convention or law. In all other cases the Courts of England and Wales situated in London, England shall have venue for all disputes arising under this Passenger Ticket Contract and/or arising out of the ownership and/or operation of a river cruise ship, to the exclusion of the jurisdiction of the courts of any other country.
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Enjoy 100% protection with Overseas Adventure Travel's Guaranteed Travel Protection
NEW! Added benefit for travelers purchasing Land Tour-only options: You can now extend the Travel Protection of your Land Tour-only vacation to cover your independently made air arrangements. The benefits outlined below will be extended to your air arrangements—and also extends to protect your frequent flyer miles.
Additionally, if you purchase OAT'S Guaranteed Travel Protection Plan and must cancel your trip before your scheduled departure, for any reason not covered by the plan, you will receive an OAT Voucher for the penalty amount with the balance of the refund, if due, made either by check or credit card credit. Please note, the OAT Pre-Departure Cancellation Waiver does not cover penalties associated with air or other travel arrangements not provided by OAT unless you purchase the third party air Travel Protection. You cannot purchase coverage more than 14 days after purchasing your own airline ticket OR after final payment for your reservation with us, whichever comes first. You cannot purchase coverage for flights scheduled to occur more than a combined total of 7 days before or after the Land Tour-only portion of your trip (Eg: A combination of flights six days before your Land Tour-only trip begins and two days after your Land Tour-only trip ends will not qualify for coverage). OAT Vouchers are non-transferable and non-refundable, are valid for travel within 12 months of the date of issue, but no later than 15 months from the date your trip was cancelled.
|Part A - Travel Arrangement Protection*
|Schedule of Coverages
||Maximum Benefit Amount
|Pre-Departure Trip Cancellation
||Up To Trip Cost
|Post-Departure Trip Interruption
||Up To Trip Cost
|Travel Delay (up to $150 per day)
|* This Part A benefit is provided by OAT, for New York residents only: Part A Benefits are insurance benefits underwritten by Arch Insurance Company.
|Optional Benefit (If Purchased)
||Maximum Benefit Amount
|Air Booked by Others
||Up to Amount Purchased
|Part B - Travel Insurance Benefits
|Schedule of Coverages
||Maximum Benefit Amount
|Medical Expense/Emergency Assistance, Accident & Sickness Medical Expenses
|Emergency Medical Evacuation and Repatriation of Remains
|One Call: 24-Hour Assistance Service
|Baggage & Personal Effects
|Baggage Delay (More than 24 hours)
|Accidental Death and Dismemberment
For information on the Certificate of Coverage and FAQs on OAT's Guaranteed Travel Protection Plan, visit the Trip Mate, Inc. website.
|Travel Protection Plan Rates:
|If Your Trip Cost is:
||The Plan Cost for Your Trip Is:
|Up to $1,800
Please note: The rates shown are per-person and are subject to change, and include coverage for the air portion of your itinerary if OAT is arranging your air transportation. The Travel Protection Plan cannot be purchased after you have made your final payment or once you are inside the penalty period, whichever comes first. The cost of your Travel Protection Plan is non-refundable.
|Third Party Air Travel Protection Plan
|Coverage desired (per person):
||Plan cost (per person):
|Please note: If you purchase OAT’s international airfare and arrange third-party domestic airfare to your gateway city, you cannot extend your Travel Protection Plan coverage to that domestic flight.
Conditions & Limitations
Certain exclusions and limitations apply and are detailed in the Certificate of Coverage which will be sent to you after you reserve your trip and is also available to you, upon request, at any time prior to your purchase of the plan by clicking here. For example, coverage does not apply to: any sickness or condition of you, a Traveling Companion or an Immediate Family Member traveling with you that existed during the 60 days prior to the effective date of the coverages (this exclusion is waived if you purchase coverage within 14 days of your initial deposit/payment for your trip and you are not disabled from travel when you make your plan payment), suicide, normal pregnancy, war or any act of war, mental or nervous disorders. Other Covered Events, as defined, includes the following events or their consequences: 1) Post-Departure Trip Interruption due to cancellation of arrangements by an airline, cruise line or tour operator due to strike, mechanical breakdown of the aircraft on which you are scheduled to travel or bad weather (Maximum of $150 per day/$750 total) or 2) cancellation or interruption of your trip due to: a documented traffic accident while en route to departure; jury duty; destruction of your residence by a natural disaster; or a documented theft of passports or visas. A Traveling Companion is defined as a person booked to share accommodations in the same room with you during your trip. Sickness or Injury must require care by a Physician and must commence while the Travel Protection Plan is in force for you. This plan does not cover a loss that results from an illness, disease, or other condition (of you, an Immediate Family Member, Traveling Companion or Business Partner), event or circumstance which occurs at a time when this plan is not in effect for you.
The Cancel For Any Reason Waiver Benefit, Trip Cancellation, Trip Interruption and Travel Delay are provided by OAT Travel/GCT Travel (for New York Residents, all of these benefits except the Cancel For Any Reason Waiver Benefit are insurance benefits underwritten by Arch Insurance Company). All other benefits are underwritten by Arch Insurance Company. The Travel Protection Plan is administered by Trip Mate, Inc. (In California, Trip Mate Insurance Agency, Inc.). This is a brief description of the plan benefits and services and applies to all trip departures in 2010 and after.
Notice: If you are a resident of one of the following states (IL, IN, KS, LA, OH, OR, VT, WA, WY) your coverage is provided on an individual policy form. Your policy is avaliable at http://www.tripmate.com/wpA394B. You can also request this information by calling Trip Mate at 1-800-888-7292.
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Save up to 10% and Guarantee your trip price with OAT's exclusive Good Buy Plan
Now it’s easier than ever!
We’ve simplified our Good Buy Plan to make it easier to see exactly how much you’ll save when you pay in full by check or electronic funds transfer prior to your departure date.
That’s right, your price will not increase even if fuel costs go up, currency increases, or other unexpected costs arise. Once you’ve paid in full with our Good Buy Plan, enjoy peace of mind—we guarantee it!
The earlier you reserve, and pay in full, the more you'll save:
|PAY IN FULL prior to your departure date
||YOUR SAVINGS off your total trip price*|
|12 months or more prior to departure
|11 months prior to departure
|10 months prior to departure
|9 months prior to departure
|8 months prior to departure
|7 months prior to departure
|6 months prior to departure
|5 months prior to departure
|Make your final payment by check within the last 120 days
EXAMPLE: Based on a $4000 trip price
- Paid in full by check 12 months prior to your departure date, you save $400 (10% of your trip price)
- Paid in full by check 8 months prior to your departure date, you save $160 (4% of your trip price)
- Paid in full by check 6 months prior to your departure date, you save $80 (2% of your trip price)
*You will save a minimum of $50 when you pay in full by check.
No Other Travel Company guarantees your trip price and offers Savings of up to 10% when you pay early
Please note: OAT's Good Buy Plan is not applicable to payments received after your final payment due date. Your entire remaining balance after your initial deposit must be paid in full by cash, check, or electronic check only to qualify; any reservations with additional payments by credit card are ineligible for the Good Buy Plan. Vouchers, credits, and certificates are non-cash payments and can be combined with cash or check payments, but are not included when calculating the Good Buy Plan savings.
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Overseas Adventure Travel is committed to providing equal access to persons with disabilities. If you have any concerns, please contact Traveler Relations at 800-866-3270.
The Americans with Disabilities Act (ADA) prohibits discrimination against people with disabilities in the United States. For more information about the ADA, call the Department of Justice’s toll-free ADA Information Line at 800-514-0301 (voice) or 800-514-0383 (TTY) or visit the ADA Home Page.
The ADA only applies to trips or portions thereof that occur within the United States.
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